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Running your Event (Event Hub)

Build your event schedule & sessions

Last updated: July 2026 · ~6 min read
In short: Build your agenda session by session in Event Hub → Schedule/Session: set times, locations and tags, add speakers, then build the page so attendees see it on the event website and app.

Before you start

Open your event and go to Event Hub → Schedule/Session. You'll need Event admin access or above. A single event can hold several schedules, for example a main programme and a separate poster exhibition, each with its own sessions.

Steps

Walk through it 1 of 5
  1. A schedule open on one day, with sessions laid out down the time rail and each showing its time, location and tag.
    Open your scheduleFrom the Event Hub sidebar, click Schedule/Session, then Manage session on the schedule you want to work on.
  2. The session dialogue with title, date, start and end time, session type, location and tag fields.
    Add a sessionClick + Add session, then set the title, date, start and end time, and a location.
  3. The Add a new section dialogue listing Text, Speakers, Files, Image, Image Gallery, Video, Link, Comments and Feedback.
    Build out the session with sectionsA session is more than a time slot — add sections for the abstract, speakers, files and feedback.
  4. The Speakers section with the Add user panel open, showing a name search and a role menu offering Chairman, Panelist and Speaker.
    Assign speakersAdd a Speakers section, click + Add user, and search your event’s people by name.
  5. A session page in the attendee app showing a Feedback card with a five-star rating question, an optional comments box and an inactive Submit feedback button.
    Ask for feedback on the sessionAdd a Feedback section — attendees get a five-star rating and an optional comment.

  1. Open your schedule

    From the Event Hub sidebar, click Schedule/Session, then Manage session on the schedule you want to work on. This shows that schedule as a day-by-day timeline: pick a day along the top, and the sessions for it run down the time rail.

    A schedule open on one day, with sessions laid out down the time rail and each showing its time, location and tag.

  2. Add a session

    Click + Add session. Set the title, date, and start and end time, then pick a session type, one or more locations, and any tags. Tags are filters and a session can carry several, so Keynote, Clinical and Early Career can all apply at once, see Run parallel sessions & multiple programmes.

    The session dialogue with title, date, start and end time, session type, location and tag fields.

  3. Build out the session with sections

    A session is more than a time slot. Click + Add section and choose what to add: Text for an abstract or description, Speakers, Files for slides and papers, Image or Image Gallery, Video, Link, Comments, or Feedback. Drag sections by the handle to reorder them.

    The Add a new section dialogue listing Text, Speakers, Files, Image, Image Gallery, Video, Link, Comments and Feedback.

  4. Assign speakers

    Add a Speakers section, click + Add user, and search your event's people by name. Give each one a role, Chairman, Panelist, or Speaker, and they appear on the session card in the timeline and on the session page.

    The Speakers section with the Add user panel open, showing a name search and a role menu offering Chairman, Panelist and Speaker.

  5. Ask for feedback on the session

    Add a Feedback section and attendees get a five-star rating on the session, plus a comment box marked optional. The rating is what sends the response — the submit button stays inactive until a star is picked.

    A session page in the attendee app showing a Feedback card with a five-star rating question, an optional comments box and an inactive Submit feedback button.
    What the attendee sees on the session page.

    Responses land in Analytics → Feedback: average rating, the spread across one to five stars, your best-rated sessions, and every individual response with its comment. Note that responses are attributed to the named attendee — feedback is not anonymous. Full detail in Collect session feedback.

    The Feedback tab in Analytics showing total responses, average rating and ratings given, a rating distribution bar chart and a top rated sessions bar chart.
    The Feedback tab in Analytics.

  6. Publish it to the website and app

    Back on the Schedule list, tick Build Page for the schedule. That generates its page on the event website, and the same programme appears in the attendee app, where people can build a personal schedule from it.

Tip: Duplicate a session (via the row menu) when you're repeating a similar slot across days. It carries over the room, speakers, and description.
Note: A session can hold sub-sessions. The parent stays one row on the timeline with a “4 subsessions” expander, so a workshop with breakouts or a symposium with several talks keeps the day readable. Looking for capacity limits? Those live in Registration, not on the session itself.
Heads up: Overlapping sessions in the same room show a conflict warning. Resolve these before publishing so attendees don't see clashing times.

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